Your Health Record

NHS Digital - Summary Care Records Information for Patients -Fair Processing - how the NHS uses and protects your health records

Your doctor (hospital doctor and GP) and the team of health professionals caring for you, keep records about your health and any treatment or are you receive from the NHS.

Your records are private and you have the right to expect that they are kept secure and confidential.  These records are then used to guide and manage the care you receive.

Different organisations within the NHS sometimes have to share information about you, for example when you are referred from one service to another.  The NHS and local council services are also working more closely together to ensure you receive the most appropriate care, and so may also need to share your information.  This will only be done with your consent and knowledge and you have the right to ask for this information not to be shared.

Your information may be used for the purposes of managing the NHS, education, training and medical research.  Wherever possible the information will not identify you and you have the right to opt out of your information being used in this way.

There are strict rules about keeping records, on a computer as well as on paper, so that they remain secure.  Only authorised people are able to get access to your record.

A patient information leaflet is available ( that gives you more details about who may see your personal information, what steps you can take to limit the sharing of your information and how to apply to see your medical record.

There is also further information at :-

Summary Care Record

There is a new Central NHS Computer System called the Summary Care Record (SCR).  It is an electronic record which contains information about the medicines you take, allergies you suffer from and any bad reactions to medicines you have had.

Why do I need a Summary Care Record?

Storing information in one place makes it easier for healthcare staff to treat you in an emergency, or when your GP practice is closed.

This information could make a difference to how a doctor decides to care for you, for example; which medicines they choose to prescribe you.

Who can see it?

Only healthcare staff involved in your care can see your Summary Care Record.

Do I have to have one?

No.  It is not compulsory.  If you choose to opt out of the scheme, please print off a copy of the 'opt out' form below, complete and return to the practice at your earliest convenience:-

SCR Opt Out Form.pdf  

More Information

For further information please go to

My Care Record

What is it?

The people caring for you need access to your health and care record in order to make the best decisions about your diagnosis and treatment. This could include GPs, hospital-based clinicians, nurses, health visitors and social workers. 

For this to happen more quickly and to improve the care you receive, a new process has been put in place. 

This will allow your information to be accessed by different health and care organisations, using existing computer systems.

This does not share your record, but provides health and care professionals, with your permission, access to view your information.

How it works

My Care Record securely connects different health and care computer systems together.  When a patient’s records are requested, it collects the information from the different systems and allows health or care professionals treating to view this information. None of the information it collects is stored and none of it can be changed. The information viewed is therefore always as up-to-date as possible. 

Before any information is collected or displayed to a health and care professional, the patient must be asked for their permission. Patient permission is recorded in an audit trail so that we know exactly who has accessed what information and when. The audit trail is available to the people who hold the original record (for example your GP).

For more information on My Care Records, please click on :-

For Frequently Asked Questions (FAQ's):                       

If however, after you have read all the information regarding 'My Care Record' you do not wish your information to be made available, please print off a copy of the 'opt out' form below and return to the practice at your earliest convenience:-

My Care Record Opt Out Form

NHS Digital - National Data Opt-Out / Your Data Matters

The NHS wants to make sure you and your family have the best care now and in the future.  To do this, we may use your confidential patient information to make care better and safe for everyone.
Confidential Patient Information
Confidential patient information identifies you and says something about your health care or treatment.  You would expect this information to be kept private.  Information that only identifies you like your name and address is not confidential patient information and may still be used.  For example; to contact you if your GP practice is merging with another.
Using Your Confidential Patient Information
Your confidential patient information is used to help with your treatment and care.
Confidential patient information is also used to:-
  • plan and improve health and care services
  • research and develop cures for serious illnesses

Where You Have A Choice

If you don't want your confidential patient information to be used for research and planning, you can opt out of this.  If you do opt out, your decision will not affect your individual treatment and care.  Your can also change your mind at anytime you like.

If you do not wish to opt out, you do not have to do anything at all.

For further information regarding NHS Digital - National Opt-Out / Your Data Matters, please click on :- 

We also have this information displayed on our waiting room display screens and downloadable versions of the handouts are available below:-

These links will also take you through the process of how to manage your choices and how to opt out, if you so wish.


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